A quick walk through the PASS system

After logging into the PASS home, you will see this page:

Selecting the option to "Create a new PASS form", you will be presented with this page:

This is the first page in a sequence of questions you will be asked about the details of your experiment. As you can see in the side bar, you will answer questions that will enter into your beamtime proposal, including a title for the research project, descriptions of the experiment and its purpose, and your sources of funding.

If, instead, you had selected the option for viewing your existing PASS forms, you would be presented with a page that looks something like this:

On this page, you can review any PASS forms you are involved with, make changes, and request beamtime against existing PASS forms. To modify an existing PASS form in any way, click on its link. You will then see a page like this:

You can use this page to review or modify the PASS form. On the side bar is a link for making a copy of the PASS form. This is a convenient thing if you wish to make a new GU proposal that is related to an previous one. You might do this if you are continuing a successful line of research or if you wish to improve upon a GU proposal that received a poor score. Never simply submit a verbatim copy of a previous proposal. If you are continuing successful research, include some information about your previous success and explain how this new proposal fits into the earlier scientific goals. If you wish to improve upon an earlier score, be sure to address the concerns expressed by the reviewers of the earlier proposal and be sure to follow the suggestions in this tutorial.

As part of the process of submitting a GUP, you will be required to provide safety information about your proposal. Be thorough in providing safety information. Failing to provide adequate information about your samples or your instrumentation can cause significant delays in your experiment. At the very least, your experiment will be delayed until NSLS safety personnel can review and approve your experiment. At the worst, you may not be able to perform your experiment if the safety information you provided is grossly out of line with the samples and/or instrumentation you have the day you arrive at the beamline.

Several kinds of experiments require special consideration. These include, but are no limited to, experiments involving radioactive sources, engineered nanomaterials, pathogens and animal tissue, toxins, flammable materials, and compressed gases. The safe handling and reporting of these safety considerations is beyond the scope of this tutorial. The safety approval process is designed to identify these concerns and to help you establish protocols for the safe completion of your experiment.

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